Application and Enrollment Policies and Procedures
The James and Grace Lee Boggs School will not discriminate on the basis of intellectual or athletic abilities, measures of achievement or aptitude, status as a handicapped person, or any other basis that would be illegal for an existing school district. Further, the Boggs School shall provide a high-quality education to all of its students without discrimination as to race, color, religion, national origin or citizenship status, sex, gender identity or expression, or sexual orientation and shall comply with all state and federal civil rights laws.
In addition, the Boggs School
- Will not charge tuition
- Shall comply with all laws applicable to public schools concerning church-state issues
The Academy will be open to students in Kindergarten through Grade 7 for the 2016-17 school year, with a maximum enrollment of 112 students*. The Academy will annually adopt maximum enrollment figures prior to its application and enrollment period.
For the 2016-17 school year, enrollment availability, including 2015-16 students re-enrolling, is as follows:
- A maximum of 40 students who are seeking enrollment in Kindergarten, Grade 1, or Grade 2 as seats are available in a Kindergarten/Grade 1 class and a Grade1/Grade 2 class. Students in Kindergarten must turn 5 years old on or before September 1st of the school year. Students in Grade 1 must turn 6 years old on or before October 1st of the school year or show completion of Kindergarten in the 2015-16 school year.
- A maximum of 24 students who are seeking enrollment in Grade 3 or Grade 4.
- A maximum of 48 students who are seeking enrollment in Grade 5, Grade 6, or Grade 7 as seats are available in a Grade 5/Grade 6 class and a Grade 6/Grade 7 class.
Students will be placed in mixed-aged classrooms based on a variety of readiness factors as determined by school staff with input from students’ families. Groupings will not be made until after enrollment is completed and will not affect a student’s lottery or enrollment status.
- Enrollment is open to all individuals who reside in Michigan. Except for a foreign exchange student who is not a United States citizen, a public school academy shall not enroll a pupil who is not a Michigan resident.
- The Academy shall not charge tuition.
- The Academy admissions may be limited to pupils within a particular age range/grade level or on any other basis that would be legal if used by a Michigan public school district.
- The Academy will comply with all aspects of the McKinney-Vento Act regarding enrollment of homeless students.
- The application period shall be a minimum of two weeks in duration, with evening and/or weekend times available.
- The Academy Board has established a policy providing enrollment priority to siblings of currently enrolled pupils and children of Academy employees and Board members.
- The Academy shall allow any pupil who was enrolled in the immediately preceding academic year to re-enroll in the appropriate age range/grade level within a stated period of time unless that grade is not offered.
- No student may be denied participation in the application process due to lack of student records.
If the Academy receives more applications for enrollment than there are spaces available, pupils shall be selected for enrollment through a random selection drawing.
- The Academy Board may enter into a matriculation agreement with another public school academy pursuant to section 504(4) of the Revised School Code.
- However, before the Academy Board approves a matriculation agreement, the Academy shall provide a draft copy of the agreement to the Eastern Michigan University Charter Schools Office for review.
- Any matriculation agreement entered into by the Academy shall be added to the contract with Eastern Michigan University through a contract amendment approved in accordance with the contract.
- Until the matriculation agreement is incorporated into the contract, the Academy is prohibited from granting an enrollment priority to any student pursuant to that matriculation agreement.
- The application period shall be a minimum of two weeks in duration, with evening and/or weekend times available. The open application period will be from March 1st through March 31st, 2016, for the 2016-17 school year.
- In the event that the number of applications exceeds the number of available spaces in any grouping as described above at the close of the application period, a random selection drawing will be held.
- When all spaces have been filled, a waiting list will be created for each grade level. The position on the waiting list shall be determined by the random selection drawing and enrollment priority policies.
- The Academy may neither close the application period nor hold a random selection drawing for unauthorized grades prior to receipt of written approval from the CSO.
The Academy shall continue to accept applications all year.
- If there is no waiting list, students shall be admitted on a first-come, first-served basis.
- If openings do not exist, applicants shall be placed on the official waiting list.
- If openings occur during the academic year, students shall be admitted according to the waiting list.
- The school will make a good faith effort to contact a student on the waiting list when a space becomes available.
- If the student can’t be contacted within a reasonable time, the school will offer to admit the next student on the waiting list.
- The waiting list applies only to the current school year. A new waiting list will be created each year at the conclusion of the open application period.
Legal Notice or Advertisement
- The Academy shall provide legal notice or advertisement of the application and enrollment process in a local newspaper of general circulation. A copy of the advertisement shall be forwarded to the CSO.
- At a minimum, the legal notice or advertisement includes:
- The process and/or location for requesting and submitting applications.
- The beginning date and the ending date of the application period.
- The date, time, and place the random selection drawing(s) will be held, if needed.
- The legal notice or advertisement of the application period shall be designed to inform individuals that are most likely to be interested in attending the Academy.
- The Academy, being an equal opportunity educational institution, shall be committed to good-faith affirmative action efforts to seek out, create, and serve a diverse student body.
- The Academy shall notify parents or guardians of all enrolled students of the deadline for notifying the Academy that they wish to re-enroll their child.
- If the Academy Board has a sibling preference policy, the re-enrollment notice must also request that the parent or guardian indicate whether (a) sibling(s) seek(s) to enroll for the upcoming academic year.
- The Academy shall solicit intent to re-enroll from parents or guardians of all enrolled students using a form.
- If the parent or guardian indicates the student will not be returning, that student’s space will become available for the following school year.
- If the parent or guardian does not respond or indicates that the student will return, the student’s space will be reserved for the following school year.
- An applicant on the waiting list at the time a new application period begins must reapply.
- After collecting the parent or guardian responses, the Academy must determine the following:
- The number of students who have re-enrolled per grade or who have not indicated intent to leave.
- The number of siblings and children of employees and board members seeking admission for the upcoming academic year per grade.
- The number of spaces remaining per grade after enrollment of current students, siblings, and children of employees and board members.
Sibling Preference Policy
Families are central to the Academy’s culture. The Academy believes that having siblings attend the same school enriches their individual education experiences. The Academy also recognizes that it is convenient for parents/guardians to have their children at one school, where they will have the same school calendar and daily schedule. For this reason, the Academy gives siblings preference in the enrollment process.
- A sibling is defined as a biological or legally adopted or fostered brother or sister residing in the same household. Cousins, nieces, nephews and unrelated children sharing an address with the applicant are not considered siblings.
- In order for siblings to be considered under the sibling preference policy, parents/guardians must complete and submit a completed application for each child they wish to enroll in the school during the open application period. If the Academy does not receive an application for each sibling during the open application period, the sibling will not qualify for enrollment under the Sibling Preference Policy.
- Prior to the random selection process, siblings of reenrolling students who have submitted applications will be placed in the appropriate grade, space permitting. If the grade is full, the child will be placed on the grade's Sibling Waiting List.
- During the random selection process, names will be drawn by grade and any siblings listed on the randomly selected application will be placed in the appropriate grade, space permitting. If the grade is full, the sibling will be placed on the grade's Sibling Waiting List.
- The names on the Sibling Waiting List take preference over the names on the General Waiting List and the Children of Employees and Board Members Waiting List.
- The Sibling Preference Policy is dependent on available space and does not guarantee enrollment for each sibling.
Children of Employees and Board Members Preference Policy
The Academy was created by parents, educators, and community members for their own children and others in the community. The Academy believes that having children of Academy employees and Board members at the Academy creates a deeper connection between individual families, school staff, and the community. The Academy also recognizes that it is convenient for staff to have their children at their place of employment. For this reason, the Academy gives children of Academy employees and Board members preference in the enrollment process.
- An Academy employee or Board member’s child is defined as his or her biological or legally adopted or fostered child. Nieces, nephews, and unrelated children sharing an address with the employee or Board member are not considered his or her children.
- In order for children of Academy employees and Board members to be considered under this preference policy, parents/guardians must complete and submit a completed application for each child they wish to enroll in the school during the open application period. If the Academy does not receive an application for each child during the open application period, the child will not qualify for enrollment under the Children of Employees and Board Members Preference Policy.
- Prior to the random selection process, applicant children of employees and board members will be placed in the appropriate grade, space permitting. If the grade is full, the child will be placed on the grade's Children of Employees and Board Members Waiting List.
- The names on the Children of Employees and Board Members Waiting List take preference over the names on the General Waiting List but not over the Sibling Waiting List.
- The Children of Employees and Board Members Preference Policy is dependent on available space and does not guarantee enrollment for each child.
Admission through the random selection process or waiting list does not guarantee enrollment.
- When a student is accepted to the Academy, the parent or guardian must complete and return the enrollment packet within the stated time period. Enrollment is not guaranteed until the packet is completed satisfactorily. Enrollment packets must be turned in by a date to be determined and announced by the school for the 2016-17 school year.
- If the parent or guardian fails to complete all parts of the enrollment packet by the announced date and the school has made a good faith effort to retrieve the completed packet, the Academy may offer the student’s space to the next student on the waiting list.
- The Academy will hold three orientation gatherings for families of accepted students during the enrollment period. Parents and guardians will be encouraged to ask questions and turn in their enrollment packets at this time.
- The enrollment packet will include federal free and reduced lunch applications, which the Academy will ask each family to complete and return regardless of anticipated status.
Random Selection Drawing
A random selection drawing is required if the number of applications exceeds the number of available spaces in any grade or grouping as described above. If needed, the lottery will be held on April 14, 2016.
Prior to the application period, the Academy shall:
- Establish written procedures for conducting a random selection drawing.
- Establish the maximum number of spaces available per grade or grouping level.
- Establish the date, time, place, and person to conduct the random selection drawing.
- Notify the CSO of both the application period and the date of the random selection drawing, if needed. The CSO may have a representative on-site to monitor the random selection drawing process.
The Academy will use a credible, neutral third party, such as a CPA firm, government official, ISD official, or civic leader to conduct the random selection drawing. Further, the Academy will:
- Conduct the random selection drawing at a public meeting where parents, community members, and the public may observe the process.
- Use numbers, letters, or other system that does not give an advantage to any applicant.
The Academy will notify applicants not chosen in the random selection drawing that they were not selected and that their name has been placed on the Academy’s official waiting list for openings that may occur prior to or during the academic year. Students shall appear on the official waiting list in the order they were selected in the random selection drawing.